Exhibitor Set-Up
Each booth will be equipped with a six-foot table, pipe and drape, side chairs, and a company sign. It is strongly suggested that you set up between 4:00pm – 8:00pm on Monday rather than waiting until Tuesday morning.
You are required to remain until 2:15pm Wednesday, after the final afternoon break.

All exhibits are limited to tabletop displays. Company banner/signage is permitted on the skirt of the booth. We reserve the right to approve displays.

Internet Access
Wireless high speed Internet access will be available in the Expo.

Included with Your Exhibit Fee
Each vendor is entitled to two full conference registrations. The registrations include a complimentary continental breakfast and lunch on both Tuesday and Wednesday, as well as a buffet dinner and admittance to Casino Night on Tuesday evening. Exhibitors are invited to attend the sessions as long as booths are covered during the breaks.

Exhibitors also get:

•     One 110v outlet. You must provide your own cables, adapters, and power strips.
•     Wireless Internet access.

Exhibitor Schedule
Tuesday: 7:30am – 2:15pm and 5:00pm - 6:30pm
Wednesday: 7:30am - 2:15pm

The Expo opens at 7:30 am on both days. Vendors should be present during the session breaks and lunch on both days. Booths should also be attended during the cocktail reception and buffet dinner on Tuesday, which takes place in the exhibit area from 5:00pm to 6:30pm. Vendors are not required to remain at their booths during attendee sessions.
 
The Expo closes after the final break, at 2:15pm Wednesday.  You may not tear down early! Exhibitors who tear down before the final break on Wednesday may not be invited back in subsequent years. Exhibitors are welcome to work in shifts, but there must be no more than two people working at a booth at the same time.
If more than two people from your company will be attending the conference at the same time, they must pay the full registration fee.  

Hotel Accommodations
See Hotel Information.

Shipping
All materials being shipped to the hotel must arrive no earlier than Thursday, March 29, 2012. All packages should have the following information indicated clearly on the shipping label:

Sheraton Framingham Hotel
1657 Worcester Road - Route 9
Framingham, MA 01701
HOLD FOR NEUGC CONFERENCE - 04/02/12

It would be helpful to notify the hotel with the number of boxes they should expect. You may send an email to Danielle Stoico with this information.

After the conference, any boxes to be shipped out of the hotel must be properly packaged and labeled with shipping and return address. You are required to call for pickup. The hotel is not responsible for packing or for supplying any packing materials. Any materials left behind without shipping instructions will be discarded three business days after your departure date.

Miscellaneous

• Dress is business casual.
• Booth should be attended and cell phones muted during break and lunch times.
• Exhibitors may not break down before the end of the final break on Wednesday (2:15pm).
• Each booth may have a bowl for business cards and conduct their own drawings. It is up to the exhibitors to collect marketing leads from attendees. NEUGC is prohibited from giving attendee lists to exhibitors.

Important Deadlines

Fri, March 9, 2012       100-Word Company Description & Logo Due
                                     (email to vendors@neugc.org)
Thu, March 29, 2012   First day Sheraton will receive freight
Mon, April 2, 2012      Tabletop setup 4:00pm – 8:00pm
Wed, April 3, 2012      Expo break-down at 2:15pm

Space is limited, so reserve early. Exhibit space usually sells out for the conference. Booth locations are assigned on first come, first serve basis as we receive payments.
 
Submit your application now to lock in your reservation!

View Expo Layout
Download an Exhibitor Application
Download an Invoice

Questions? Please contact vendors@neugc.org or Barbara Huggins at 860-285-3117