Join us and take advantage of this opportunity to interact with over 300 qualified attendees at the Sheraton Framingham Hotel. NEUGC is the largest IBM System i educational event in the Northeast with over 100 technical and professional sessions and hands-on labs.

Exhibitor Set-Up: Each booth will be equipped with a six-foot table, pipe and drape, side chairs, and a company sign.  You may setup between 4:00pm – 8:00pm Monday.  It is strongly suggested that you set up Monday rather than waiting until Tuesday morning.  We will have overnight security at the hotel, but please do not leave any laptops overnight.  You are required to remain until 2:15pm Wednesday, after the final afternoon break. 

All exhibits are limited to tabletop displays no taller than eight feet.  Company banner/signage is permitted on the skirt of the booth.  We reserve the right to approve displays.

Internet Access: Wireless high speed Internet access will be available in the Expo, but with a limited bandwidth.  We cannot guarantee the signal quality.  If you are depending on the Internet for a booth presentation, we recommend you get a hardwired connection from the hotel.  You may print a rental form from our web site, which will need to be returned to the Sheraton.

Telephone Line: Telephone lines are available at your own expense.  You may print a rental form from our web site, which will need to be returned to the Sheraton.

Vendor Entitlements: Each vendor is entitled to two full conference registrations.  The two registrations include a complimentary continental breakfast and lunch on both Tuesday and Wednesday, as well as dinner on Tuesday evening.  Exhibitors are invited to attend the sessions as long as booths are covered during the breaks.  If more than two people from your company will be attending the conference at the same time, they must pay the full registration fee.  

Internet Café: The Internet Café in the Expo area will include computers with Internet access where attendees may check their email.  This has proven to be a very popular attraction.  You may sponsor the Café for an additional cost and have your company’s web site as the home page.

Vendor Sessions: Again this year, there will be a dedicated vendor session slot mid-morning on Wednesday.  This time slot is limited to expo exhibitors only, so you will NOT be competing with sessions presented by IBM and other speakers.  This half-hour session is an excellent way to introduce new products and services or provide additional information.  There is an additional fee for this.

Exhibitor Schedule        

Tuesday: 7:30am - 6:30pm

Wednesday: 7:30am - 2:15pm

Coffee will be placed in the Vendor Expo by 7:00 am on both Tuesday and Wednesday, with the Expo officially opening at 7:30 am on both days.  Vendors should be present during the session breaks and lunch on both days.  Booths should also be attended during the cocktail reception on Tuesday, which takes place in the exhibit area from 4:00pm to 6:30pm.  Vendors are not required to remain at their booths during attendee sessions. 

The Expo closes after the final break, at 2:15pm Wednesday.  You may not tear down early!  Exhibitors who tear down before the final break on Wednesday may not be invited back in subsequent years. Exhibitors are welcome to work in shifts, but there must be no more than two people working at a booth at the same time.

Hotel Accommodations: Call the hotel directly at 508-879-7200 to make your room reservation. Reference the NEUGC conference rate of $140/150 per night (single/double), available prior to March 14, 2008. 

Shipping: All materials being shipped to the hotel must arrive no earlier than Thursday, April 10, 2008.  All packages should have the following information indicated clearly on the shipping label:

Sheraton Framingham Hotel

1657 Worcester Road - Route 9

Framingham, MA 01701

HOLD FOR NEUGC CONFERENCE  -  04/14/08

Miscellaneous

• Dress is business casual.
• Be sure booth is attended and cell phones turned off during break and lunch times.
• Exhibitors may not break down before the end of the final break on Wednesday (2:15pm).
• Each booth may have a bowl for business cards and conduct their own drawings.  It is up to the exhibitors to collect marketing leads from attendees.  NEUGC is prohibited from giving attendee lists to exhibitors.

 The exhibitor cost is $1495 and includes:

• One six-foot by 30” skirted table, pipe and drape, and side chairs.  Exhibits are limited to tabletop displays.
• One 110v outlet. Exhibitors must provide their own cables, adapters and power strips.
• Wireless Internet access but with a limited bandwidth.  We cannot guarantee the signal quality.
• High-speed Internet access and telephone lines are available at your own expense.  You will need to complete the rental form and return it to the Sheraton
• Two full conference registrations that also provide admission to conference sessions.  If more than two people from your company will be attending the conference at the same time, they must pay the full registration fee. 
• Continental breakfast and lunch Tue and Wed in the Expo area
• Dinner with keynote speaker on Tuesday night
• Your company’s logo and 100 word description on the conference website, along with a link to your company website (if information is received prior to deadline)
• Passport-Stamping system will encourage attendees to visit the expo.
• Internet Café, where people may check their email, will draw attendees into the expo.
• Coffee and cake breaks will take place in the expo. 

• Each attendee will receive a drink ticket for the cash bar in the expo area on Tuesday afternoon.

• Opportunity for a speaking session on your product/services/industry ($750 additional cost)

Important Deadlines:

Fri, April 4, 2008             100 Word Company Description & Logo Due   (email to vendors@neugc.org) 

Fri, April 4, 2008             Rental form due to hotel if requesting Internet

Thu, April 10, 2008          First day Sheraton will receive freight

Mon, April 14, 2008         Tabletop setup 4:00pm – 8:00pm

Wed, April 16, 2008         Expo break-down at 2:15pm

Space is limited, so reserve early.  Exhibit space typically sells out for the conference.  Booths locations are assigned on first come, first serve basis as we receive payments. 

Questions?   Please contact vendors@neugc.org or Barbara Huggins at 860-285-3117

Cancellation Policy:

In the event an Exhibitor must cancel, the Exhibitor must do so in writing.  Cancellations received 90 days prior to the event will be refunded in full.  Cancellations received 45-89 days prior to the event will receive a 50% refund.  No refunds are given for cancellations received less than 45 days before the event.